Sites included
Billable extras = active sites minus included count. Workspace estimates update as you add locations.
- Starter — 1 included
- Growth — 2 included (up to 5)
- Pro — 3 included (up to 25)
- Enterprise — contract-led floor
Pricing
One workspace. Clear tiers. Fair multi-site pricing.
TheOldBear gives regulated care teams a single premium shell — care records, workforce, training and governance — with honest monthly fees and volume discounts as you add sites.
- See your plan and what is included in seconds
- Extra sites cost less per site as you grow
- Book a demo or start a trial — no maze of hidden SKUs
Indicative UK monthly fees, ex VAT where applicable. Final seats, sites and modules are on your order form.
Plans
Choose your operating depth
Four commercial tiers. The same secure workspace shell for every customer — higher plans unlock workforce depth, assurance, multi-site scale and (on Enterprise) bespoke commercials and rollout leadership.
Starter
£149/mo
Single-site operators: structured care, plans, incidents and a calm daily workspace.
- 1 site included
- Support plans & incidents
- Core dashboard & documents
- Ideal for pilots & first go-live
Growth
£299/mo
Where most regulated teams land: rota, training signals, HR patterns and the Action Centre in one rhythm.
- 2 sites included · cap 5
- Everything in Starter
- Rota, training matrix & compliance engine
- Action Centre control room
Pro
£599/mo
The flagship operating tier for serious regulated groups: multi-site rollups, full governance depth, payroll-ready workforce and inspection-ready reporting — on standard commercial terms.
- 3 sites included · cap 25
- Everything in Growth
- Multi-site assurance & payroll-ready workforce
- Inspection-ready reporting & programme governance
Enterprise
£999+/mo
For portfolios and boards that need more than software depth alone: bespoke commercials, a high included site floor, enterprise branding, named rollout leadership, integration runway and SLA-style response — not available as self-serve catalogue SKUs on Pro.
- High included site floor · contract-led unlimited cap
- Everything in Pro, plus enterprise-grade branding tier
- Named implementation / integration coordination
- Executive commercial alignment & priority support
Multi-site scaling
Extra sites cost less as you grow
Each plan includes a number of active services in the guide price. Beyond that, you pay per extra site — on a declining scale tied to your total active estate.
Why tiers reward scale
Small groups pay a fair marginal rate; larger portfolios benefit from lower £ per site — simple to explain to boards and finance.
- Tier 1 — 2–3 active sites
- Tier 2 — 4–6 active sites
- Tier 3 — 7+ active sites
| Band (total active sites) | How pricing behaves |
|---|---|
| 2–3 sites | Highest marginal £/site — fair for early multi-site |
| 4–6 sites | Mid £/site — regional footprint |
| 7+ sites | Lowest £/site — portfolio economics |
Exact £/site rates are stored on your catalogue row after migration 58_multi_service_pricing.sql — marketing figures here are indicative.
Modules
Everything connects in one workspace
Core capability areas — depth and gating follow your plan, not a different product.
Support planning
Incidents
Rota
Training
Governance
Payroll-ready
Why it works
Three angles, one subscription
Buyers stay when care quality, workforce rhythm and assurance stay in sync — not split across disconnected tools.
Frontline care
Plans, incidents, notes and people profiles stay structured so coordinators spend less time hunting information.
Workforce rhythm
Rota, training and payroll-ready hours connect to who is on shift and who is compliant — fewer spreadsheets between HR and ops.
Governance & boards
Action Centre signals, registers and reporting packs give managers and leadership one line of sight across sites.
Compare
At a glance
✅ Included · ⚠️ Lighter depth · ❌ Not on plan — details on your order form.
| Capability | Starter | Growth | Pro | Enterprise |
|---|---|---|---|---|
| What you get | ||||
Support planning | Included | Included | Included | Included |
Incidents & safeguarding registers | Included | Included | Included | Included |
Rota & shifts | Not included | Included | Included | Included |
Training matrix & HR records | Not included | Included | Included | Included |
Action Centre & compliance engine | Not included | Included | Included | Included |
Governance depth & inspection-ready reporting | Not included | Limited | Included | Included |
Payroll-ready workforce (hours, periods, export) | Not included | Limited | Included | Included |
Multi-site rollups | Not included | Not included | Included | Included |
Enterprise branding & white-glove rollout | Not included | Add-onBranding add-on available on quote for Growth. | Add-onProfessional branding tier often bundled on Pro — confirm on your order form. | Included |
Portfolio programme, SLA-style support & bespoke commercials | Not included | Not included | Add-onPro runs on standard commercial terms. Complex integrations or board-level programme work can be added via a services statement of work. | Included |
What you get
Support planning
Starter
Included
Growth
Included
Pro
Included
Enterprise
Included
Incidents & safeguarding registers
Starter
Included
Growth
Included
Pro
Included
Enterprise
Included
Rota & shifts
Starter
Not included
Growth
Included
Pro
Included
Enterprise
Included
Training matrix & HR records
Starter
Not included
Growth
Included
Pro
Included
Enterprise
Included
Action Centre & compliance engine
Starter
Not included
Growth
Included
Pro
Included
Enterprise
Included
Governance depth & inspection-ready reporting
Starter
Not included
Growth
Limited
Pro
Included
Enterprise
Included
Payroll-ready workforce (hours, periods, export)
Starter
Not included
Growth
Limited
Pro
Included
Enterprise
Included
Multi-site rollups
Starter
Not included
Growth
Not included
Pro
Included
Enterprise
Included
Enterprise branding & white-glove rollout
Starter
Not included
Growth
Add-onBranding add-on available on quote for Growth.
Pro
Add-onProfessional branding tier often bundled on Pro — confirm on your order form.
Enterprise
Included
Portfolio programme, SLA-style support & bespoke commercials
Starter
Not included
Growth
Not included
Pro
Add-onPro runs on standard commercial terms. Complex integrations or board-level programme work can be added via a services statement of work.
Enterprise
Included
Included
Limited
Add-on
Not included
Add-ons
Optional depth — same platform
Quoted or bundled on your order form when you need them.
Branded workspace
Logo, theme and exports that feel unmistakably yours — often bundled on Enterprise.
On-site or remote training
Delivery, train-the-trainer and rollout coaching — booked separately unless bundled.
Bespoke integrations
Finance, HRIS or data warehouse feeds — scoped commercially for larger estates.
Ready when you are
See the workspace on a short demo, or start a trial and map Growth or Pro to your sites in one conversation.
Questions first? Contact TheOldBear · Training quotes